Services to check the actions of employees
Employers of all ranks often need to verify employment details of former or current team members. A number of situations require employment verification. For example, a company may need to verify a recruit's work history, while a lender would like to verify a potential client's income when deciding whether to grant a new loan or line of credit.
Because the information required to complete an employment verification varies, employers may not know what information to include, or from time to time, who to contact internally to verify data. Third-party verification services exist to eliminate process confusion and allow employers to focus on more important tasks.
What is employment verification?
Employment verification is the process of verifying an employee's relationship with an employer and other related details.
Employees often seek to verify the work themselves by providing their resume, pay stubs or signed agreements. However, many requests require official confirmation from current or past jobs, so employees often pass requests on to their employers.
What do employment verification services do?
Employment verification services work directly with companies to fulfill incoming employment verification requests.
They receive inquiries directly from the company that asked to confirm the employment of a past or current employee, and contact all relevant members of the employer's team to collect the necessary information. Once they have the necessary information to complete the request, the employment check service presents the information directly to the party requesting confirmation.
The Benefits of Employment Verification Services
Employment verification requests arise for a variety of reasons, and employers may not be sure what information is required to adequately respond. Using an employment verification service offers several advantages over companies that handle requests themselves.
Automatic response to inquiries
The most common method of proof of employment is a letter of confirmation of employment, containing the title of the position, dates of employment and, sometimes, duties. If they have not created such letters before, employers should generate documents. There are services that seem to offer automatic letter generation using a few basic details provided by the employer, ensuring that the employment confirmation letter is completed and delivered quickly.
Ensures the security of employee information
Employment verification often requires sensitive information such as an employee's salary and earnings history. Sending this data via email or other digital channels can compromise the information, so employment check services often secure these transmissions with best-in-class encryption.
In fact, security is a top priority for busywork services, and everyone knows first hand what damage a leak can do.
Many employment verification services take the extra step of requiring employee verification before sharing confidential information with third parties. By giving ultimate control over the transfer of sensitive information into the hands of employees, these services help employees control the process.
Speeds up response times for requests
Many requests, such as those related to recruiting or financial transactions, are time dependent. Employers who process employment verification requests themselves may find it difficult to receive timely responses while waiting for responses from different departments. On the other hand, employment verification services often provide one-click responses from relevant parties through simple channels such as email and text messages.
Tracks ongoing requests while processing
Employers often need to process multiple review requests at the same time. While employment check services handle the bulk of the work for a given request, the simple dashboard provided by the service can help companies manage their pipeline and ensure they take the necessary steps to complete all requests on their plate.
Employment verification laws vary by country. For example, it is illegal to share salary information during a recruitment process in New York and California. Third party services typically tailor their communications to local regulations and how to match.
Efficiently Responding to Employment Verification Requests
Most employers will be asked to verify employment for current or former team members, but these requests can detract from other more important day-to-day operations. Outsourcing employment screening efforts to third party services helps employers ensure that they respond appropriately to all inquiries by removing the burden of gathering all the necessary information.